The Executive Committee, together with its subcommittees, identifies the need for projects, assesses project risk, and approves project commitments. It is responsible for establishing the strategic technology plans and for ensuring that projects are consistent with the organization and overall technology plans. It is also responsible for developing the procedures to ensure that IS policies are followed.
General Functions
- Prioritizes technology needs and includes them in the organizations strategic plans
- Ensures that sufficient resources are available to conduct projects
- Reviews and approves commitments to external entities such as vendors, other agencies
- Ensures that staff is properly trained
Project Initiation Stage
- Assists in staffing effort in cooperation with the Sponsor
- Reviews and approves the Project Charter
- Reviews and validates the Risk Analysis
- Ensures that funding is available
Planning Stage
- Reviews and approves the Project Plan
- Reviews, validates, and approve the Risk Management Plan
- Budgets and establishes financial reserves based on the Risk Analysis Worksheet
- Ensures project staff availability
- Ensures that funding is available
Managing Stage
- Reviews the projects at the regular Executive Committee Meetings
- Approves changes to the Project Plan baselines
- Reviews risk-mitigation plans and acts on Project Manager’s recommendations
- Reviews and approves changes in contract commitments
- Reviews and approves project deliverables
- Approves project and phase completions
Closeout Stage
- Ensures the customer and Sponsor acceptance
- Participates in Final System Acceptance meeting
- Signs-off on the Project Closure document
- Ensures closing of accounting and financial files
- Ensure closing of any procurement contracts
- Sends representatives to participate in the Lessons Learned meeting