Archiving project files and data is an important closing activity. The specific information that is archived for a project will vary between projects and organizations.
Typically, all project related documents and data should be archived for future reference including, but not limited to:
- The Charter, Statement of Work, Scope Statement, Quality Management documents, and so on:
- Project Management Reviews
- Correspondence
- Meeting Notes
- Reports
- Critical emails
- Contract files, NDAs, Teaming Agreements, and the project Acceptance or Signoff
- Technical documents
- Files, programs, tools, etc. that had been placed under configuration management
- Other information as relevant
Paper-based documentation is becoming less relevant as more and more documents become electronically based. Each organization should decide if paper documents should be scanned for archiving purposes.