The Change Control Board (CCB) is the approval authority for all proposed project changes. If a change is not approved by the control board, then it will not be implemented with the project.
The size and function of Change Control Boards may vary depending on the organization, but their purpose and the roles and responsibilities are consistent.
The purpose of the CCB is to review all change requests, determine their impacts on the project:
- Risk
- Scope
- Cost
- Schedule
and, to approve or deny each change request.
The CCB is usually composed of several individuals with distinct responsibilities. They include:
Project Sponsor (customer/client, or project owner if internal project)
- Approve any changes in project scope
- Approve any changes to schedule baseline
- Approve any changes to budget/funding allocations
Project Manager
- Receive and log all change requests from project stakeholders
- Conduct preliminary risk, cost, schedule, scope analysis of change prior to CCB
- Seek clarification from change requestor(s) on any open issues or concerns
- Make documentation revisions/edits as necessary for all approved changes
Project Team and/or Stakeholders
- Submit all change requests on standard organizational change request forms
- Provide all applicable information and detail on change request forms
- Be prepared to address questions regarding any submitted change requests